Project Coordinator

1 dzień temu

Warszawa, Mazovia, Polska Communisis Pełny etat

About Us

At Communisis, we power brand engagement through outstanding communications, conversations, and outcomes that make lives better. With a global presence in 25 countries, we're committed to providing innovative, sustainable, and trusted solutions to our clients. Our people are the heart of our business, and we're proud to have over 1300 talented individuals adding value for our clients every day.

Our Purpose and Cultural Beliefs

We believe in living and operating by our Purpose and Cultural Beliefs, which were developed through consultation with colleagues and stakeholders. These values guide everything we do and are the reason we come to work. We're committed to creating a sustainable business and apply a Responsible Business framework to our operations, measuring and managing our triple bottom line performance to create mutual benefit and value.

Job Summary

We're seeking an English and Turkish speaking Administrator to join our growing team. As a Project Administrator, you'll provide ongoing execution of key tasks and actions throughout multiple accounts, managing internal business processes and following audit trails. You'll work with our Customer Relationship Manager and Purchase Manager to deliver projects as required, both locally and across EMEA.

Key Responsibilities

On an end-to-end, project-by-project basis, you'll:

  • Work with the Customer Relationship Manager and Purchase Manager to deliver projects as required, both locally and across EMEA.
  • Coordinate internal administration processes, including Purchase Order requisition, processing through proprietary IT systems, and follow-up to job completion.
  • Manage critical path schedules within projects to adhere to key terms of the client's/supplier's contract and SLA.
  • Ensure procurement and services operations run smoothly, keeping track of contracts and invoices, managing processes, and keeping accurate records.
  • Follow and update operational and project reports as directed, covering areas such as Operational Status, Job Tracking, and Job Critical Path.
  • Escalate to the Senior Client Relationship Manager/Buying Lead/Country Manager any situation requiring contingency planning and crisis management.

Requirements

To be successful in this role, you'll need:

  • Strong Romanian and English language skills (spoken and written).
  • Experience of working with business processes such as invoicing, project management, and purchase orders.
  • Solid organisational, prioritisation, and time management skills, with the ability to coordinate and track multiple projects simultaneously.
  • Sound numerical skills, with the ability to process large volumes of data and apply these skills in a business context.
  • Excellent Microsoft Office skills, particularly Excel and Word.
  • Strong professional communication skills.

What We Offer

We're committed to creating a great place to work for everyone, celebrating the things that make everyone unique and delivering an inclusive and diverse business that's reflective of our communities. We recognise and value the benefits to the business and colleagues that's gained by embracing inclusion, equality, and diversity – we encourage people to be themselves at work and want to create a true sense of belonging.

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