Marketing Support Assistant

5 dni temu

Warsaw Metropolitan Area, Polska GENESIS Pharma Pełny etat

About us

Established in 1997, by a group of people who recognized early on the power and potential of pharmaceutical biotechnology, GENESIS Pharma was the first pharmaceutical company in Greece and one of the first in Europe to focus on the commercialization of new and innovative biopharmaceutical products. Shortly after its founding, the company began to steadily expand at a regional level, today covering most countries in the CEE region. The robust network of its strategic partnerships comprises leading international pharmaceutical companies dedicated to cutting-edge R&D, alongside fast-growing biopharmaceutical companies with pioneering research and disruptive innovations in the development of targeted, specialized treatments for orphan diseases. In total, GENESIS Pharma holds a product portfolio covering over 30 serious and rare diseases, predominantly within the therapeutic areas of neurology, genetic diseases, oncology, hematology, rheumatology, dermatology, nephrology, gastroenterology, and cardiology.

Role:
Marketing Support Assistant

Location:
Remote (based in Warsaw Metropolitan Area) / Supporting Poland/Czech Republic/Slovakia/Hungary/Baltics.

Mission:
Responsible for providing comprehensive marketing, medical and administrative support, ensuring compliance with internal processes, and alignment with corporate standards across the relevant markets.

Duties:

  • Manage administrative processes for marketing and medical activities (e.g., budget tracking, vendor management, documentation, contracts and approval workflows).
  • Maintain marketing and medical documentation, contracts, and activity trackers to ensure audit readiness and compliance with company and industry standards.
  • Support event organization, congress participation, field activities organization digital marketing activities and promotional materials.
  • Assist in the preparation of presentations, reports, and internal/external communications.
  • Organize and coordinate internal and external meetings, events, and teleconferences.
  • Manage relationships with external service providers.
  • Provide administrative support to the local team, including onboarding coordination for new hires, travel bookings, and document management.
  • Support the planning and coordination of team events, training sessions, and corporate meetings.
  • Assist with local compliance - ToV disclosure and GDPR reporting, audits, and documentation as needed.
  • Handle purchase orders, invoice processing, and budget tracking for expenses.
  • Liaise with Finance and Administration department to ensure timely and accurate payments and records.
  • Manage the company office including office reception, correspondence and properly storing company documentations and data at a later stage.

Qualifications

  • Studies in Management, Marketing or Business Administration or Life Science.
  • Previous experience in similar roles, preferably in the pharmaceutical, healthcare, or multinational environment.
  • Experience supporting senior executives is highly desirable.

Skills

  • Team player.
  • Strong organizational and time-management skills.
  • Excellent interpersonal and communication abilities (verbal and written).
  • High attention to detail and confidentiality.
  • Proactive and solution-oriented mindset.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent knowledge of the English language.

We offer

  • We offer an attractive remuneration package, continuous training, and career development in an international, fast – paced and dynamic working environment.

  • Administrative Assistant

    5 dni temu

    Warsaw Metropolitan Area, Polska Advocate Group Pełny etat 22 000 zł - 35 000 zł rocznie

    Do you have the organisation, attention to detail, and can-do attitude to keep a high-performing team running at full speed? Monster Energy is searching for anAdministrative Assistantto support their fast-paced and dynamic Marketing department.This is an exciting opportunity to grow your administrative career with a brand that's bold, creative, and built on...

  • Assistant in the Industrial Department

    7 dni temu

    Warsaw Metropolitan Area, Polska Savills Poland Pełny etat 40 000 zł - 60 000 zł rocznie

    Position goal:Assistantwill be responsible forsupporting Industrial Departmentin daily operations, including:preparation of presentations and offers,managingbusiness meetings calendar and maintaining databases. Assistant will beclosely cooperating with brokershelping them in business goals.Perfect candidate:Is an independent and diligent professional, who...

  • Service Assistant

    7 dni temu

    Warsaw Metropolitan Area, Polska Marioff Pełny etat 25 000 zł - 40 000 zł rocznie

    Role:Service AssistantLocation:Stara Iwiczna, Warsaw, PolandContract type:full-time, permanent contractAbout MarioffFor four decades, Marioff has been driven by the challenge of keeping people and businesses safe. Today, we are the global leader in high-pressure water mist fire protection with our HI-FOG system, setting new standards and pushing the fire...

  • Newsletter Publishing Assistant

    3 dni temu

    Warsaw (H), Polska epc Network Pełny etat 20 000 USD - 40 000 USD rocznie

    Job TitleNewsletter Publishing Assistant Location: Remote / Warsaw, Poland Format: Remote / Hybrid Department: Newsletter Marketing Seniority: Junior Type of contract: b2b About UsAt EPC Network, we're not just a digital marketing company — we're a platform for career transformation and personal growth.Our people-first approach shapes our culture,...

  • Immigration Administrative Assistant

    7 dni temu

    Warsaw Metropolitan Area, Polska Greenberg Traurig, LLP Pełny etat 4 400 zł - 6 600 zł rocznie

    Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.Join our Immigration department as an Immigration Administrative...

  • Marketing Lead

    3 dni temu

    Warsaw Metropolitan Area, Polska Wall Street English Pełny etat 40 000 zł - 80 000 zł rocznie

    Wall Street English is looking for aMarketing Leadwho will be the first person responsible for building and running the marketing function atWall Street English Poland. This is a key role and a unique chance to create a marketing department from the ground up for a growing brand entering the Polish market – in Warsaw and other major cities.As Marketing...

  • Marketing Specialist

    1 dzień temu

    Kalisz Metropolitan Area, Polska Satellite Industries EMEA Pełny etat

    We are seeking a talented and creative Marketing Specialist to join our growing team. In this role, you will be responsible for developing and implementing marketing strategies, creating visually appealing designs, and ensuring brand consistency across various channels. You will collaborate with cross-functional teams to support marketing campaigns, drive...

  • Public Relations Assistant

    3 dni temu

    Warsaw Metropolitan Area, Polska Westwing Pełny etat 30 000 € - 60 000 € rocznie

    JOIN OUR TEAMAs aPublic Relations Assistant, you will support Westwing's communication and media relations activities across the CEE markets (Poland, Czech Republic, Slovakia, Hungary, Romania, Croatia, Slovenia). You will work directly with the Expert Lead CEE and gain hands-on experience in various public relations processes within a fast-paced,...

  • Household Assistant

    4 tygodni temu

    Warsaw, Polska Elesta Pełny etat

    About the Role A high-profile, private family is seeking an experienced and highly adaptable Domestic Assistant to support the household’s daily needs. This role requires traveling with the family, exceptional attention to detail, a positive and proactive attitude, and the ability to work in a dynamic environment with frequent travel. The Domestic...

  • General Ledger Accounting Assistant

    7 dni temu

    Warsaw Metropolitan Area, Polska JLL Pełny etat 35 000 zł - 45 000 zł rocznie

    We are looking for a General Ledger Accounting Assistant for our JBS business line.About JLLWe're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.If you're looking to step up your career, JLL is the...