Office Assistant
3 tygodni temu
Salary 28,50 PLN/h gross (UZ)
Contract with benefits and 24 days of paid break from services
Full-time or part-time position
Working model: on-site (Wroclaw office)
As an Office Assistant at ULAM LABS, you will ensure the smooth operation of our office by managing correspondence, welcoming guests, and supporting various departments. Your proactive and organized approach will contribute to maintaining an efficient and productive workplace. You will play a key role in creating a dynamic work environment where everything runs seamlessly.
Who are we?
We are ULAM LABS - a Wroclaw-based custom software development company specializing in creating complex products for companies, focusing on financial technologies.
Your daily missions
- Keeping things organized by managing documents, mail, and archives;
- Ensuring our guests, clients, and job candidates have a comfortable experience;
- Maintaining the office's professional image by keeping common areas tidy and conference rooms ready for use;
- Handling orders for office supplies, groceries, and cleaning materials so we never run out;
- Collaborating with different departments to keep everything running smoothly;
- Maintaining relationships with our external service providers;
- Supporting HR in onboarding new team members and organizing exciting company internal events;
- Planning business trips, booking hotels, flights, and transportation;
- Ensuring smooth communication between all company departments.
Your profile
- Excellent organizational skills and attention to detail;
- Ability to work in a dynamic environment and manage time effectively;
- Strong communication and collaboration skills with various company departments;
- Proficiency in MS Office and basic office tools;
- Proactive approach to problem-solving;
- Fluency in both English (min. B2) and Polish (min. C1).
We appreciate the extras in you
- Experience in a similar position;
- Studies in Management, Administration, Law, Sociology, Communication or similar, completed or currently in progress;
- Having a student status.
How do we recruit?
- CV review Your application will be carefully reviewed to know if you meet the basic requirements.
- Phone interview During the 20 min call, we will get to know each other better. Also by talking in English.
- HR/Tech meeting The on-site HR/Tech interview includes a company presentation and an in-depth interview with soft questions. Here, you can showcase all your talents by answering questions asked by your future team members. Here, you can also talk about the details of the role.
- Meeting with the People&Culture Team The final stage of the recruitment process is an exciting online meeting with the People & Culture team, giving you the opportunity to get to know each other and see how you can fit into our team.
- Offering with feedback You can expect feedback from us. Once we are sure that you are a perfect fit for the role, we will prepare an offer for you.
- Welcome onboard Here, the onboarding process and amazing journey start :)
Onboarding first day
You will get to know your dedicated Buddy - Patrycja Pieniek and the whole People & Culture team, meet your Leader - Anna Matuszak, and receive a welcome pack with all equipment you need for work. You will also complete the formalities of the contract, and have training on tools and health&safety. We will also tell you more about the company and our corporate culture. Time for a break and having coffee/tea and lunch on the house with your team. After the first week, you will already know your team and supervisor, be introduced to all departments, and learn your first duties in the new position. You will become familiar with the intranet and documentation of the projects you will be working on. You will finish the week with a feedback meeting hosted by the People & Culture team.
Onboarding one month
You will know all your responsibilities, and actively participate in team meetings. You will have cyclical 1:1 meetings with the Leader. You will use all the tools such as MS Office, and get deeper into the projects. After a month of cooperation, we expect you to: understand our organizational culture, have a solid knowledge of admin processes, establish relationships with key stakeholders, be familiar with our communication channels, and use various tools with proficiency. We want you to work independently and be able to plan your work for the week in advance. You will end the week with a feedback meeting, hosted by the People & Culture team.
Onboarding three months
After three months of successful cooperation, you will talk to your Leader about how you are working with us. We look forward to your feedback. After the whole onboarding, you will already be fully implemented in the projects and your responsibilities, and you will master all the names of our employees :)
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