Administrative Project Assistant

2 tygodni temu

Warsaw, Polska College of Europe Pełny etat

Description of the position

:

The Administrative Project Assistant will work in close cooperation with the rest of the team. Main tasks and responsibilities include:

Administrative and organizational support to projects of the Office; Contributing to daily administrative tasks; Compilation of training material, handouts, document collection and dissemination; Supporting the preparation of proposals in the framework of calls for tenders; Provision of assistance to onsite training courses: supporting Project Managers in the running of events and training activities, including welcoming groups of participants, external guests, etc.; Logistical support: booking of travel and accommodation arrangements for trainers and participants, event organisation, etc.; Providing assistance to online training courses (hosting of training sessions and support, in liaison with the Project Managers); Pre-processing of payments, invoicing and the management of part of the administration of the Project Managers; Cooperating with the marketing & communication team of the College of Europe Executive Education, Training & Projects Office; Other tasks related to the work of the Office, where needed.

Required profile:

A graduate degree, preferably Management Assistant, Office Administration or similar; Familiarity with administrative tasks and office organisation; Prior experience in event organisation is considered a strong asset; Fluent spoken and written English; Fluent spoken and written French and/or excellent written and verbal Dutch skills are considered as a strong asset . Other languages (Spanish in particular) are considered as an asset; A very good knowledge of Word, Excel, Outlook and PowerPoint (a basic understanding of Photoshop and InDesign is considered to be an asset); A very good knowledge of online video conferencing and training platforms (MS Teams, Webex, etc.); Accuracy in administering figures and payments; Good analytical and organisational skills and ability to meet strict deadlines; Able to work as a team player in an international environment; Strong social and communication skills; Flexibility and dynamic attitude.

We offer:

An interesting and challenging full-time position in an attractive, multicultural and dynamic work environment; An employment contract under Belgian labour law (1-year contract; upon mutual agreement this contract would become a permanent one at the end of the initial year); A competitive remuneration; A comprehensive benefits package including compulsory holiday pay and an end-of-year bonus, meal vouchers, a transportation allowance, a telework allowance, a hospitalisation insurance, and a complementary pension scheme; Legal holidays plus 8 days closing during the winter break, and 2 extra public holidays (9th of May and 11th of July).

The position of Administrative Project Assistant is based in the College of Europe’s office in Bruges (Belgium). Teleworking is possible in agreement with the heads of service (up to two days per week).

  • Administrative Assistant

    4 tygodni temu

    Warsaw, Polska Mellifera Operations Limited Pełny etat

    At Mellifera we develop innovative IT solutions for Payment Service Providers (PSPs), Electronic Money Institutions (EMIs), and neobanking platforms in the European Union and the United Kingdom. Our team combines deep industry knowledge with cutting-edge technologies to ensure seamless operation of payment systems and compliance with regulatory standards....

  • Administrative Assistant with French

    2 miesięcy temu

    Warsaw, Polska Recruitment International Consulting Group Sp. z o.o. Pełny etat

    For our client, an international company in the petrochemical industry, we are looking for candidates for the following positions:Administrative assistant with French (Warsaw)Responsibility:Analyze, scan and check the compliance of the customer’s international invoicesProcess invoices using a specific tool dedicated to automatic data recognition...

  • Administrative Assistant with French

    4 tygodni temu

    Warsaw, Polska Recruitment International Consulting Group Sp. z o.o. Pełny etat

    For our client, an international company in the petrochemical industry, we are looking for candidates for the following positions:Administrative assistant with French (Warsaw)Responsibility:Analyze, scan and check the compliance of the customer’s international invoicesProcess invoices using a specific tool dedicated to automatic data recognition...

  • Administrative Assistant

    3 tygodni temu

    Warsaw, Polska Boeing Pełny etat

    Job Description Qualifications: Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space, and security systems. We are engineers and technicians. We are skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, our customers, and...

  • Oliver Wyman

    4 tygodni temu

    Warsaw, Polska Oliver Wyman Group Pełny etat

    Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across nearly 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies – www.oliverwyman.comDo...

  • Oliver Wyman

    2 miesięcy temu

    Warsaw, Polska Oliver Wyman Group Pełny etat

    Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across nearly 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies – www.oliverwyman.comDo...

  • Oliver Wyman

    1 miesiąc temu

    Warsaw, Polska Oliver Wyman Group Pełny etat

    Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across over 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies – www.oliverwyman.comDo...

  • Oliver Wyman

    4 tygodni temu

    Warsaw, Polska Oliver Wyman Group Pełny etat

    Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across over 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies – www.oliverwyman.comDo...

  • Administrative Assistant | Audit

    2 dni temu

    Warsaw, Polska Deloitte Pełny etat

    Description & Requirements Who we are looking for 1-2 years of experience in the area of Business Administration, University degree, preferably in Administration, Finance or Economics Strong administrative, organizational and interpersonal skills, Ability to establish strong working relationships with both internal and external stakeholders, ...

  • Executive Assistant

    4 tygodni temu

    Warsaw, Polska RTB House Pełny etat

    What you will do: Supporting the Board Members, and performing administrative, and operational tasks - as requested by the Board Members;Managing calendars;Organising meetings;Organising business trips;Supporting the Management Board members in daily duties;Managing internal document flow process;Allocating Management Board’s expenses in an internal system...

  • Executive Assistant

    1 miesiąc temu

    Warsaw, Polska RTB House Pełny etat

    What you will do: Supporting the Board Members, and performing administrative, and operational tasks - as requested by the Board Members;Managing calendars;Organising meetings;Organising business trips;Supporting the Management Board members in daily duties;Managing internal document flow process;Allocating Management Board’s expenses in an internal system...

  • Executive Assistant

    7 dni temu

    Warsaw, Polska RTB House Pełny etat

    What you will do: Supporting the Board Members, and performing administrative, and operational tasks - as requested by the Board Members;Managing calendars;Organising meetings;Organising business trips;Supporting the Management Board members in daily duties;Managing internal document flow process;Allocating Management Board’s expenses in an internal system...

  • Oliver Wyman

    4 tygodni temu

    Warsaw, Polska Oliver Wyman Group Pełny etat

    Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across nearly 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies – www.oliverwyman.comDo...

  • Oliver Wyman

    1 miesiąc temu

    Warsaw, Polska Oliver Wyman Group Pełny etat

    Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across nearly 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies – www.oliverwyman.comDo...

  • Administrative Assistant | Audit

    2 dni temu

    Warsaw, Polska Deloitte Pełny etat

    About Deloitte Deloitte is a variety of people, experience, industries and services we deliver in 150 countries of the world. It is an intellectual challenge, a good starting point for your career, and an excellent opportunity for continuous development and gaining valuable life experiences. What you only must do is to take the first step - press the apply...

  • Booking Assistant

    2 miesięcy temu

    Warsaw, Polska SDI Media Pełny etat

    Booking Assistant Warsaw, Poland 09/28/2023 Purpose of the role: The purpose of the Booking Assistant role at Iyuno (media localization company) is to manage the scheduling and booking of resources (e.g. actors, directors, editors, voice-over artists internal teams, freelance engineers) for timely completion of media localization...

  • Booking Assistant

    4 tygodni temu

    Warsaw, Polska SDI Media Pełny etat

    Booking Assistant Warsaw, Poland 09/28/2023 Purpose of the role: The purpose of the Booking Assistant role at Iyuno (media localization company) is to manage the scheduling and booking of resources (e.g. actors, directors, editors, voice-over artists internal teams, freelance engineers) for timely completion of media localization...

  • Team Assistant with German

    3 tygodni temu

    Warsaw, Polska JLL Pełny etat

    Location: Warsaw (our office is located in the Warsaw Spire building) Operating model: Hybrid work (combining office and remote work at least 2 days a week in Warsaw office)  Type of contract: contract of employment We are looking for a Team Assistant with German. Sector overview JLL is a leading global real estate services provider. With more than...

  • Assistant to Account Managers

    4 tygodni temu

    Warsaw, Polska Andersen Pełny etat

    Summary The IT company Andersen invites an Assistant to Account Managers to join its team. Andersen is a pre-IPO software development company that provides a full cycle of services. For over 16 years, we have been helping enterprises and middle-sized firms transform their businesses by creating effective digital solutions using innovative...

  • Assistant to Account Managers

    1 miesiąc temu

    Warsaw, Polska Andersen Pełny etat

    Summary The IT company Andersen invites an Assistant to Account Managers to join its team. Andersen is a pre-IPO software development company that provides a full cycle of services. For over 16 years, we have been helping enterprises and middle-sized firms transform their businesses by creating effective digital solutions using innovative...