Administrative Assistant

4 tygodni temu

Kraków, Lesser Poland Aon Pełny etat

Aon is shaping decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team that is passionate about helping our colleagues and clients succeed.

This role will deliver high quality and efficient support to the UK Risk & Compliance teams. Key responsibilities include providing support to the Executive Assistant for the EMEA CRO/CCO and EMEA General Counsel, covering diary management activities during periods of annual leave and supporting other activities as required.

Key tasks also include:

  • Provision of diary management for the Deputy Chief Compliance and Deputy Chief Risk Officers, including travel bookings, expenses, training bookings.
  • Liaison with the FCA, acting as the central point of contact, working with the Supervision team to set up regular and ad-hoc meetings (PE meetings, Annual Strategy meetings), co-ordinating preparation activity, supporting development of meeting materials.
  • Attending FCA meetings, minute taking and action chasing.
  • Management of the dedicated FCA mailbox. Tracking outstanding actions and
  • Provide support for quarterly team meetings and other team events including any offsite team meetings.
  • Undertake Global Spend Management processes on behalf of the team, raising purchase orders and processing invoices from third-party service providers engaged by the UK R&C team.
  • Work with People Managers across the UK Risk & Compliance Team to support the onboarding activities for all new colleagues into the team. Ensure the experience is smooth/informative and without unnecessary delays.
  • Arrange IT hardware/software/TT support/ introductory meetings with key stakeholders for new starters. Conduct new colleague training for all Aon systems.
  • Work with UK R&C People Managers to make the necessary arrangements for the offboarding of any leavers from the R&C team – collection of equipment, collection of passes, closing access to R&C systems and folders as required.
  • Complete a half yearly audit of the Shared Drive to review access controls and ensure that the right people have access rights.

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