Administrative Assistant

4 dni temu

Warsaw Onsite, Polska S3 Int Pełny etat 120 000 zł - 150 000 zł rocznie

Job Description

Strategic Staffing Solutions client- a global financial services company- is seeking an experienced and proactive Administrative Assistant to join its Global Banking & Markets division in Warsaw. The successful candidate will provide comprehensive administrative support to 5–6 Managing Directors, as well as ad-hoc assistance to more junior team members.

You will be part of a collaborative team of assistants supporting professionals across company, ensuring smooth daily operations in a dynamic and fast-paced environment. Full in-house and remote training will be provided, along with ongoing support from the Team Supervisor throughout the engagement.

This position is ideal for someone with 2+ years of experience in a similar administrative role, preferably within finance or professional services, who thrives on organization, precision, and initiative.

This position is offered as an 18-month contract with the possibility of extension. 

Key Responsibilities

  • Provide extensive diary and calendar management for multiple Managing Directors
  • Schedule and coordinate meetings and conference calls across various time zones
  • Manage high volumes of emails, ensuring timely and accurate communication
  • Arrange internal and external meetings, including room and video conference bookings across multiple locations
  • Coordinate complex travel arrangements, including flights, accommodation, car bookings, and visa applications
  • Prepare and reconcile expense reports and process invoices
  • Support general office administration, including attendance tracking and internal records
  • Assist in ad-hoc administrative tasks and project-based requests while maintaining workflow efficiency
  • Offer holiday and phone coverage for colleagues when needed
  • Support team members with day-to-day queries and logistical needs

Required Skills & Competencies

  • Minimum 2 years' experience as an Administrative or Executive Assistant
  • Proven ability in diary management, travel coordination, and logistics planning
  • Strong M365 / Outlook proficiency is essential
  • Excellent English communication skills (spoken and written); Polish required; German a strong plus
  • Exceptional attention to detail, organization, and time management skills
  • Ability to manage competing priorities and time-sensitive tasks independently
  • Professional demeanor with strong interpersonal skills across all levels of the organization
  • Flexible and adaptable, comfortable in a fast-paced, changing environment
  • A strong team player with a proactive and solution-oriented mindset
  • High level of discretion and confidentiality when handling sensitive information
  • Friendly, approachable, and committed to a "can-do" attitude

Why Join

  • Opportunity to work within a leading global financial institution
  • Exposure to senior stakeholders and international operations
  • Comprehensive training and ongoing professional development
  • Supportive, team-oriented culture
  • Work schedule: Monday to Friday, 8:30 AM – 5:30 PM, onsite. Flexibility with hours is essential.
  • 18-month contract with the possibility of extension.
  • Pay rate: up to 10,000 PLN gross (FTE contract), up to 11,500 PLN gross (B2B contract).

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