Global Process Owner

2 tygodni temu

Warszawa, Mazovia, Polska Next Ventures Pełny etat

Global Process Owner - Procure-to-Pay (P2P)

Next Ventures are currently executing a search for a Global Process Owner - Procure-to-Pay (P2P) Process Lead Manager/ GPO with knowledge or Basware or working experience .

Reports to:

Chief Financial Officer (CFO) / Head of Procurement

Location: Poland Warsaw.

Locally based consultant preferred that can be available for onsite / hybrid working.

Languages: Polish and fluent business level English.

Start date 3 to 4 weeks' time.

40 hours per week

12-18 months contract.

Job Purpose:

The Global Process Owner for the Procure-to-Pay (P2P) process is responsible for leading and optimizing the end-to-end P2P workflow across the organization. This role involves implementing and managing SAP and Basware systems to drive efficiency, ensure compliance, and support strategic procurement and payment activities.

Key Responsibilities:

Follow a standard process, as defined by a recognized professional project management certification

Initiate projects by checking feasibility and working out budgets, teams and resources

Carry out planning - this will include setting goals and objectives, defining roles and producing schedules and timelines for tasks - in accordance with the needs of the project. Some tools, such as Gantt charts, can be used to create a visual project plan

Select, lead and motivate your project team from both internal and external stakeholders

Manage the project - which includes coordinating the project team to keep them on track and keeping the project on budget

Carry out monitoring and control activities in order to track the progress of the project

Identify and manage risks to ensure delivery is on time

Implement any necessary changes throughout the process

Report regularly to management and governance forums

Close the project - including evaluating successes and challenges to enhance learning for your next project .

Process Management and Optimization:

  • Develop, implement, and continuously improve the P2P process to enhance efficiency, reduce costs, and improve supplier relationships.
  • Monitor process performance through key performance indicators (KPIs) and metrics, and implement corrective actions as necessary.

Technology Implementation and Management:

  • Lead the deployment and customization of SAP and Basware systems to meet organizational requirements.
  • Ensure integration of SAP and Basware with other business systems, providing a seamless P2P experience.
  • Train and support staff on the effective use of SAP and Basware solutions.

Basware Integration:

  • Utilize Basware's procurement solutions to automate invoice processing, enhance spend visibility, and ensure timely payments.
  • Manage the Basware system to optimize procurement and payment workflows, ensuring the system meets organizational needs.
  • Liaise with Basware support and development teams to address system issues and implement updates.

Compliance and Risk Management:

  • Ensure that all procurement and payment activities comply with relevant regulations, policies, and standards.
  • Identify and mitigate risks associated with the P2P process, including supplier risk and operational risks.

Stakeholder Collaboration:

  • Collaborate with cross-functional teams, including finance, procurement, IT, and suppliers, to align P2P processes with business objectives.
  • Act as the primary point of contact for P2P-related issues and initiatives, ensuring effective communication and stakeholder engagement.

Performance Analytics and Reporting:

  • Utilize data analytics to monitor and report on P2P process performance.
  • Provide insights and recommendations to senior management based on analytical findings.

Change Management:

  • Lead change initiatives related to the P2P process, fostering a culture of continuous improvement.
  • Manage the impact of process and system changes on the organization, ensuring smooth transitions and minimal disruption.

Project Management:

  • Oversee P2P-related projects, including system upgrades, process redesigns, and strategic initiatives.
  • Ensure projects are delivered on time, within scope, and within budget.

Qualifications:

  • Education:
  • Bachelor's degree in Business Administration, Finance, Supply Chain Management, or a related field. MBA or relevant master's degree preferred.
  • Experience:
  • Minimum of 7-10 years of experience in procurement, finance, or supply chain management, with a focus on the Procure-to-Pay process.
  • Proven experience with SAP and Basware systems implementation and management.
  • Skills:
  • Strong analytical and problem-solving skills, with the ability to leverage data for decision-making.
  • Excellent project management skills, with experience leading cross-functional projects.
  • Effective communication and stakeholder management skills.
  • Knowledge of compliance and regulatory requirements related to procurement and payments.
  • Ability to drive change and foster a culture of continuous improvement.
  • Proficiency in using Basware's procurement solutions and too

Key Competencies:

  • Strategic Thinking
  • Leadership and Team Management
  • Technical Proficiency in SAP and Basware
  • Strong Interpersonal and Communication Skills
  • Analytical and Data-Driven Decision Making
  • Change Management and Adaptability
  • Risk Management and Compliance Awareness
  • SAP knowledge (ECC6 ,S4Hana)

Key KPI's:

  • Business outcome delivery
  • Project costs within budget
  • On time project delivery

Key stakeholders:

  • SVP Global Business Services
  • Global Process Owners
  • Delivery Directors
  • Intelligent Process and Automation COE Leads
  • Finance Leadership Team
  • D&T (Digital & Tech) and other Functional (e.g. Procurement) Leads

Professional Experience

  • 5+ years of solid experience working as a project manager on complex projects
  • Experience working as a P2P (Procure to Pay) Project Manager is a must
  • Professional project management certification
  • Experience from retail, fashion or FMCG industry (preferred)
  • Strong transformation experience within multiple global organizations
  • Experience with Finance or Procurement operational processes (preferred)
  • Fluent in English – verbally and written

About You

Hold strong stakeholder management skills and an ability to collaborate cross-functionally and cross-culturally to secure business results. In addition, we would like you to have/be;

  • Disciplined with an organized working style
  • Action oriented, resourceful and comfortable with ambiguity
  • Process and functional knowledge
  • Affinity with technology
  • Budget, cost & performance management skills
  • Effective stakeholder engagement
  • Presentation skills
  • Change management skills
  • Willing to travel regularly and an international mindset
  • Team oriented
  • Ability to collaborate cross-functionally
  • Critical thinking and problem-solving skills
  • Adept at negotiating internally as well as externally

More information is available on application.

CV in word format


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