Office/Administration Coordinator

3 tygodni temu

Warszawa, Mazovia, Polska Helprise Pełny etat
Join Helprise – one of the fastest growing outsourcing and consultancy firms providing the best talent, know-how and solutions for the execution of business processes. Be part of building an ecosystem that gives unique value to our customers, partners, candidates and employees. We are your career advocates – offering extraordinary opportunities to grow with us, by supporting top global brands in their development of business and technology services internationally.

We are looking for a detail-oriented and proactive Office/Administration Coordinator to support our operational, administrative, HR, financial, and office management functions. This role ensures smooth daily operations, efficient coordination of meetings and events, and compliance with HR and financial procedures.

You Will:

Operational and Administrative Support

- Prepare agendas, track progress, and follow up on action points for internal meetings.
- Provide logistical and administrative support for ABSL meetings, including venue selection, invitations, and material coordination.
- Assist in organizing internal and external events, ensuring seamless execution.
- Maintain accurate documentation and records related to operational and administrative processes.

HR and Compliance Support

- Ensure HR-related documentation (contracts, annexes, cooperation terms) is updated and maintained in collaboration with external HR service providers.
- Support compliance-related administrative processes as required.

Budget and Financial Administration

- Assist in budget tracking and execution in coordination with the Finance team.
- Support the invoice approval process, ensuring accuracy and compliance.
- Maintain an organized system for expense tracking and reporting.

Office and IT Coordination

- Oversee office administration, ensuring a well-organized and efficient workplace.
- Manage office supplies, vendor coordination, and administrative workflows.
- Act as a liaison for IT-related coordination, including managing user access to internal systems (e.g., Microsoft 365).
- Support basic IT infrastructure coordination in collaboration with external vendors or the IT team.

Requirements

- Experience in office administration, operations, or a similar role.
- Strong organizational and multitasking skills.
- Attention to detail and ability to maintain accurate records.
- Proficiency in Microsoft 365 and other office management tools.
- Ability to collaborate effectively with internal teams and external service providers.
- Strong problem-solving and communication skills.

Benefits

- Flexible Work Arrangements: Offer adaptable schedules to maintain work-life balance.
- Contract Flexibility: Meet individual preferences with multiple contract models, including employment contract and B2B agreements.
- Attractive Rewards System: Recognize commitment and effort with generous rewards structure.
- Sport Card Benefit: Encourage fitness and wellness with access to multiple sports facilities.
- Private medical care: Prioritize employee health with private world-class medical care.
- Life Insurance: Ensure financial security and preparedness for the future with a robust life insurance plan.
- Employee Referral Program: Recognize talent acquisition contributions with a rewarding referral program.

  • Asset Administration Coordinator

    6 dni temu

    Warszawa, Mazovia, Polska Roche Pełny etat

    Work with UsWe're looking for a highly motivated and detail-oriented Asset Administration Coordinator to join our Finance Insights & Enablers Chapter. As a key member of our team, you will play a crucial role in ensuring the smooth operation of our asset management processes. Your responsibilities will include updating databases and systems within your area...

  • Office Administration Manager

    1 tydzień temu

    Warszawa, Mazovia, Polska TN Poland Pełny etat

    Job RequirementsTN Poland is seeking an experienced Administration Specialist to join our team. In this role, you will be responsible for operational activities, including operational administration. Your primary focus will be on controlling documents, logging operations, and updating data.Essential Skills and QualificationsExcellent work organization,...

  • Office Administration Student Assistant @

    2 tygodni temu

    Warszawa, Mazovia, Polska Falck Digital Technology Pełny etat

    We are seeking a motivated and detail-oriented Office Administration Student Assistant to support our administrative team. This internship is an excellent opportunity for a student pursuing a degree in administration to gain hands-on experience in a professional work environment. The Office Administration Student Assistant will assist with various...

  • Office Administration Student Assistant @

    4 tygodni temu

    Warszawa, Mazovia, Polska Falck Digital Technology Pełny etat

    We are seeking a motivated and detail-oriented Office Administration Student Assistant to support our administrative team. This internship is an excellent opportunity for a student pursuing a degree in administration to gain hands-on experience in a professional work environment. The Office Administration Student Assistant will assist with various...

  • Business Operations Coordinator

    6 dni temu

    Warszawa, Mazovia, Polska Sonova Warsaw Service Center Sp. z o.o. Pełny etat

    Job Title: Business Operations CoordinatorAt Sonova Warsaw Service Center Sp. z o.o., we are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team.About the Role:The Business Operations Coordinator will provide administrative support to ensure the smooth operation of our office. This includes providing...

  • Business Administration Coordinator

    6 dni temu

    Warszawa, Mazovia, Polska ACE Europe Pełny etat

    Join our team at ACE Europe as an Office Manager and take on a challenging role that combines HR, payroll, and organizational management. As an Office Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our organization.About us:ACE Europe is a rapidly growing company in the financial industry with an office in Warsaw,...

  • Office Coordinator for Return Operations

    5 dni temu

    Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    OverviewKaliszuk sp.j. Staff Partners is looking for an Office Coordinator to join our team in the Return Division. SalaryThe successful candidate will be offered a daily remuneration of 70,87€ net. Job DescriptionWe are seeking an organized and detail-oriented Office Coordinator to support the day-to-day operations in our Return Planning and Evaluation...

  • WarsawHub Office Coordinator

    4 tygodni temu

    Warszawa, Mazovia, Polska TN Poland Pełny etat

    Job Description:The positionCoordinate WarsawHub office activities and operations to secure efficiency and compliance with company policies.Work closely with the main reception and Polish Affiliate.Ensure a good image of WarsawHub office and welcome visitors.Manage office supplies inventory and place orders as necessary.Oversee general office maintenance and...

  • Business Operations Coordinator

    6 dni temu

    Warszawa, Mazovia, Polska ACE Europe Pełny etat

    We are looking for an experienced Business Operations Coordinator to join our team at ACE Europe. As a Business Operations Coordinator, you will play a key role in supporting various functions within our organization, including client billing, counterparty management, HR, payroll, financial administration, and IT support.Your primary responsibilities will...

  • Office Operations Assistant

    5 dni temu

    Warszawa, Mazovia, Polska ICON Pełny etat

    Welcome to ICON, a leading healthcare intelligence and clinical research organization! We're looking for a highly motivated Facilities & Administration Coordinator to join our team in Warsaw, Poland.Job Description:Provide day-to-day facilities management support, including maintenance, repairs, and vendor services.Manage office supplies, equipment, and...

  • Facilities Coordinator

    5 dni temu

    Warszawa, Mazovia, Polska Publicis Re:Sources Pełny etat

    About the RolePublicis Re:Sources is seeking a Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operation of our office space.In this role, you will work closely with the facilities team to resolve technical issues, monitor indoor air quality parameters, and arrange meeting spaces. You will...

  • HR and Office Coordinator

    5 dni temu

    Warszawa, Mazovia, Polska createIT Pełny etat

    About createITWe operate in a complex IT landscape, tackling challenging projects involving extensive data sets. Our approach emphasizes collaboration, flexibility, and continuous improvement. This allows us to excel in a rapidly evolving industry.About the RoleThis position offers a unique opportunity to join our HR and office administration team,...

  • Fixed Term Office Assistant

    4 tygodni temu

    Warszawa, Mazovia, Polska Medpace Pełny etat

    Job SummaryTemporary contract – maternity cover from November 2024 for 24 months with possibility to extend.Medpace Poland is seeking an office-based Administrative Assistant to join our team in Warsaw. This position will be available until November 2026, covering a maternity leave. This successful applicant will work in a team to accomplish tasks and...

  • Fixed Term Office Assistant

    5 dni temu

    Warszawa, Mazovia, Polska Medpace Pełny etat

    Temporary contract – maternity cover From November 2024 for 24 months with possibility to extend.Medpace Poland is seeking an office-based Administrative Assistant to join our team in Warsaw. This position will be available until November 2026, covering a maternity leave. This successful applicant will work in a team to accomplish tasks and projects that...

  • IT Project Coordinator Office Expansion

    7 dni temu

    Warszawa, Mazovia, Polska Simon-Kucher & Partners Pełny etat

    About the TeamWe are a dynamic and innovative team at Simon-Kucher & Partners, seeking a highly skilled IT Project Coordinator to support our office expansion projects. As a key member of our IT department, you will be responsible for managing day-to-day project activities, ensuring timely delivery, and maintaining high-quality standards.Your...

  • Accounting and Administration Officer

    4 tygodni temu

    Warszawa, Mazovia, Polska TN Poland Pełny etat

    Job SummaryThis position is for an Accounting and Administration Officer at a large humanitarian organization with global reach. The successful candidate will be responsible for managing the office's finances, including validating payments, monitoring balance sheet accounts, and recording petty cash and bank transactions.About LeasingTeam ProfessionalWe are...

  • Administrative Coordinator

    2 dni temu

    Warszawa, Mazovia, Polska Management Solutions, SL Pełny etat

    Job Summary: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Management Solutions, SL.Key Responsibilities:Coordinate administrative tasks to support the organization's goalsDevelop and maintain accurate records and documentsCommunicate effectively with colleagues and...

  • Administrative Coordinator

    5 dni temu

    Warszawa, Mazovia, Polska Publicis Re:Sources Pełny etat

    About the OpportunityAre you looking for a challenging and rewarding career opportunity? Do you want to work for a company that shares your values and is committed to excellence?We are seeking a Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our facilities team,...

  • Financial Services Coordinator

    5 dni temu

    Warszawa, Mazovia, Polska Jones Lang LaSalle Incorporated Pełny etat

    About the Role:We are seeking a Financial Services Coordinator to manage PR to PO processes, and vendor data while ensuring compliance. The role involves supply chain management, cross-functional process coordination, reporting and maintaining JLL systems.Key Responsibilities:Ensuring the proper PR to PO process is followed by different parties of the...

  • Facilities Management Coordinator

    5 dni temu

    Warszawa, Mazovia, Polska ICON Pełny etat

    The role of a Facilities & Administration Coordinator involves supporting the day-to-day operations of our office in Warsaw, Poland. As a member of our team, you will play a vital role in ensuring the smooth functioning of our facilities and contributing to our mission to shape the future of clinical development.Responsibilities:Coordinate facility-related...