Senior Administrative Coordinator for Asset Management

3 tygodni temu


Warszawa, Mazovia, Polska Mapletree Pełny etat

This role involves providing administrative support to the Asset Management Team while working closely with the receptionist. Key responsibilities include supporting team members and colleagues, conducting research and data gathering, scheduling appointments and meetings, coordinating logistics, and facilitating communication between departments.

Job Responsibilities:

  • Supporting managers and colleagues in their daily tasks
  • Providing administrative assistance to project teams
  • Scheduling appointments and meetings, taking into account different time zones
  • Coordinating logistics for business meetings
  • Preparing meeting materials and distributing minutes
  • Facilitating communication between departments
  • Acting as a liaison for information exchange
  • Organizing travel itineraries for department staff
  • Drafting and editing documents
  • Preparing expense reports and handling invoicing
  • Coordinating lease document signatures
  • Active role in document archiving
  • Managing conference rooms and reception desk
  • Monitoring visitor access and maintaining security awareness
  • Handling incoming and outgoing mail

Job Requirements:

  • Diploma in Business Administration or related field
  • Min. 1.5-3 years of relevant experience, real estate experience an advantage
  • Proficient in MS Office and SAP
  • Strong team player with analytical skills and problem-solving ability


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