Senior Administrative Coordinator

2 dni temu


Warszawa, Mazovia, Polska Mapletree Pełny etat

This position will provide administrative support to the Asset Management Team. Key responsibilities include supporting managers and colleagues from the asset management department, providing administrative support to project teams, and coordinating logistics for business meetings.

Job Responsibilities

  • Supporting managers and colleagues in daily business operations
  • Providing administrative support to project teams, including research and data gathering
  • Scheduling appointments, meetings, and conference calls, considering different time zones
  • Coordinating logistics for business meetings, including room booking and meeting material preparation
  • Taking minutes during meetings and distributing them to ensure all attendees have necessary information
  • Facilitating communication and coordination between departments to improve workflow
  • Acting as a liaison to pass information and updates to and from the department
  • Organizing travel itineraries, including flights, accommodations, and ground transportation
  • Drafting, formatting, and editing documents such as reports and presentations
  • Preparing expense reports and handling invoicing and billing processes
  • Coordinating lease document signature processes
  • Participating in document archiving processes
  • Managing conference rooms and reception desk, as well as supporting teams during events
  • Maintaining visitor access and promoting onsite security and safety
  • Handling incoming and outgoing mail

Job Requirements

  • Degree in Business Administration or related field
  • Minimum 1.5-3 years of relevant experience, with experience in real estate advantageous
  • Proficient in MS Word, PowerPoint, and Excel; SAP and Concur an advantage
  • Strong team player with analytical skills and problem-solving ability


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