Administrative Coordinator

4 tygodni temu

Warszawa, Mazovia, Polska capital Pełny etat
Job Summary

We are seeking a highly organized and detail-oriented Reception and Support Professional to join our team. As a key member of our administrative staff, you will be responsible for managing day-to-day office operations, ensuring smooth functioning, and providing support to staff with daily administrative tasks.

Responsibilities:
  • Manage office operations, including administrative tasks, correspondence, and document circulation
  • Create, update, and maintain office and digital documentation
  • Coordinate correspondence, ensure proper document circulation, and archiving
  • Maintain an efficient and orderly reception area
  • Provide administrative and technical support for internal events, conferences, and meetings
  • Collaborate with cleaning services and other office service providers
  • Organize business travel arrangements, including flights and accommodations, and provide emergency support when needed
  • Handle mail distribution and coordinate with courier services
  • Assist with vendor management and building administration
  • Support employees with organizational matters and office supplies procurement
  • Coordinate local office events to foster team integration
  • Manage office access control and maintain a database of access cards
  • Assist with non-technical facilities tasks such as parking management
  • Manage daily mail distribution and record incoming/outgoing correspondence
  • Coordinate taxi services
  • Assist with document production, printing, and scanning
  • Process administration invoices
  • Assist with document archiving

Requirements:
  • Proficiency in English and Polish (spoken and written)
  • Strong organizational and multitasking skills
  • Previous experience in office administration or receptionist roles
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Proficiency in MS Office/Gsuite applications
  • Attention to detail and problem-solving abilities

In return, you'll get:
  • You will join a company that values work-life balance
  • Annual bonus depending on personal performance
  • Family Medical Insurance, Pension fund, and Multisport card for CoE
  • Full annual performance assessment
  • Modern and outstanding equipment
  • Employee referral program
  • The opportunity to work with one of the smartest teams on the market

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