Administrative Coordinator

1 dzień temu

Warszawa, Mazovia, Polska Allegro sp. z o.o. Pełny etat
Administrative Assistant - Executive Office

We are seeking a highly skilled and detail-oriented Administrative Assistant to join our Executive Office Team at Allegro sp. z o.o. In this key role, you will provide comprehensive administrative support to our Executive Assistants, contributing to the efficient and seamless operation of daily tasks.

Key Responsibilities:
  • Act as the primary administrative support for the Executive Assistants and internal/external stakeholders, ensuring timely and accurate execution of tasks.
  • Organize and manage complex domestic and international travel arrangements, prioritizing safety, convenience, and cost-effectiveness.
  • Handle invoice payments and coordinate expense reports, maintaining accurate records and ensuring timely submission.
  • Oversee the coordination of signature and documentation workflows across all entities, ensuring timely execution and minimal supervision.
  • Manage office supply orders and inventory efficiently, minimizing waste and optimizing resources.
  • Collaborate with the Executive Assistants and other stakeholders to provide administrative support for team initiatives and company-wide events, tracking progress and ensuring objectives and deadlines are met.
  • Work closely with the Executive Office Manager and Executive Assistants to align priorities, maintaining an organized and efficient agenda.
  • Take ownership of special projects or assignments delegated by the Executive Assistants, demonstrating initiative, accountability, and attention to detail.
What We Offer:
  • Well-located offices with fully equipped kitchens and bicycle parking facilities, providing a comfortable and convenient work environment.
  • A wide selection of fringe benefits in a cafeteria plan, allowing you to choose what suits your needs and preferences.
  • A team of top-class specialists and experts in their areas of expertise, providing a collaborative and supportive work environment.
  • A training budget and an internal educational platform, MindUp, offering opportunities for professional growth and development.
Requirements:
  • At least 2 years of experience in an administrative support role, preferably in an international environment.
  • Proficiency in English at a minimum B2 level, with excellent communication and interpersonal skills.
  • Strong organizational skills with the ability to manage multiple tasks effectively, prioritizing deadlines and ensuring timely completion.
  • Highly independent in completing assigned tasks, with a proactive attitude and goal-oriented mindset.
  • Excellent interpersonal and communication skills, with an appreciation for diverse personalities, perspectives, and culture.

Send in your CV and discover why it's a great opportunity to work with Allegro sp. z o.o.

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