Order Management Coordinator

9 godzin temu


Warszawa, Mazovia, Polska HAYS POLAND Sp. z o.o. Pełny etat
Job Description

This role involves ensuring the accurate and timely analysis of stock and inventory submissions from sales team representatives. The successful candidate will provide detailed reports and verbal updates throughout the reconciliation process, working collaboratively to maintain healthy inventory levels.

The incumbent will initiate and follow up on requests for action to address stock and expiration inventory issues. Additionally, they will perform follow-ups with the sales organization to improve the ageing of pending purchase orders (PO Pending). Interaction with multiple departments across the company is required to process, address, and resolve internal customer inquiries, as well as to identify and implement process improvements.

Responsibilities:
  • Process manual reconciliation analysis for both stock and consignment programs while strictly adhering to work instructions and ensuring accuracy.
  • Close out and reconcile either stock submissions or consignment submissions by the end of each quarter, for all facilities or sales representatives involved in these programs.
  • Evaluate that the total number of items in the program matches 100% with the SAP database. Track and record reorders of any identified usages at the account and obtain reconciliation of the analysis quarterly.
  • For Sales Representative controlled Stock Program reconciliation, verify that the exact lot ID matches 100% with the SAP database. Follow up and reconcile any variances in the stock analysis with the representative.
  • Update lot IDs within specific locations using transactions in SAP, ensuring that SAP reflects inventory with current expiration dates.
  • Issue initial requests for action and follow up as necessary to address stock and consignment expiration inventory.
  • Provide data for PO Pending ageing and perform follow-up with the sales organization to improve the PO Pending ageing.
Requirements:
  • Bachelor's degree or equivalent experience in customer service, business administration, or a related field.
  • 4 years of experience in a customer service role.
  • Proficient in English (B2 level).
  • Familiarity with SAP ERP or similar systems, enabling efficient management of operational processes.
  • Ability to work effectively in a fast-paced environment and manage multiple tasks simultaneously.
  • Strong customer orientation with a commitment to providing exceptional service.
  • Team player with a positive attitude and a willingness to learn and collaborate with others.
What Our Client Offers:

Opportunities for career growth and development in an international company. A supportive and inclusive work environment. Hybrid work mode. Employment contract. Benefit package.



  • Warszawa, Mazovia, Polska HAYS POLAND Sp. z o.o. Pełny etat

    Job Description:We are seeking a highly skilled Order Management Specialist to join our team in Warsaw. In this role, you will act as the operational right-hand person to the assigned supervisor, assisting with resource planning, operational assignments, and taking responsibility for specific activities delegated by the supervisor. You will ensure timely and...

  • Order Intake Coordinator

    10 godzin temu


    Warszawa, Mazovia, Polska Randstad Polska Sp. z o.o. Pełny etat

    Take your career to the next level with Randstad Polska Sp. z o.o., a global organisation seeking a dedicated Order Intake Representative. As a key member of our team, you will be responsible for processing incoming orders and providing exceptional customer service.About the RoleWe are looking for a highly organised and detail-oriented individual with a...


  • Warszawa, Mazovia, Polska HAYS POLAND Sp. z o.o. Pełny etat

    We are looking for an experienced Executive Office Coordinator to join our team in Warsaw. The ideal candidate will be highly organized, have excellent communication skills and be able to work effectively in a fast-paced environment.About the Role:The Executive Office Coordinator will be responsible for providing administrative support to the executive team,...

  • Project Coordinator

    9 godzin temu


    Warszawa, Mazovia, Polska HAYS POLAND Sp. z o.o. Pełny etat

    About the RoleWe are seeking an experienced Project Coordinator to join our client, a service company undergoing significant internal transformation. As a key member of their project team, you will play a crucial role in helping them effectively manage changes and optimize processes.Key Responsibilities:Coordinate projects related to internal organizational...


  • Warszawa, Mazovia, Polska HAYS POLAND Sp. z o.o. Pełny etat

    Job OverviewAs an Order Fulfillment Specialist, you will play a critical role in ensuring that our customers receive their orders on time and in good condition. You will be responsible for managing multiple tasks and projects simultaneously, while also maintaining accurate records and communicating effectively with suppliers and stakeholders.Key...


  • Warszawa, Mazovia, Polska Link Group Pełny etat

    Link Group: Senior SAP Order-to-Cash Solutions ArchitectWe are seeking a seasoned professional with extensive experience in SAP Order-to-Cash processes to join our team as a Senior SAP Order-to-Cash Solutions Architect.About the RoleThis is an exciting opportunity for a skilled and experienced professional to lead the implementation of end-to-end...

  • Order to Cash Specialist

    9 godzin temu


    Warszawa, Mazovia, Polska myGwork Pełny etat

    Job Overview Warner Bros. Discovery is an inclusive employer and a member of myGwork, the largest global platform for the LGBTQ+ business community. The company is committed to fostering a workplace that reflects the diversity of our society and the world around us. We are seeking a highly skilled Order to Cash Analyst to join our team in EMEA. As an Order...


  • Warszawa, Mazovia, Polska Diebold Nixdorf Pełny etat

    Job DescriptionAs a Team Manager Order to Invoice at Diebold Nixdorf's Global Business Services in Warsaw Delivery Center, you will play a pivotal role in ensuring the smooth execution of the end-to-end OTI process.This position is ideal for candidates with more than 3 years of relevant experience and a strong interest in business administration or finance....


  • Warszawa, Mazovia, Polska Grafton Recruitment Sp. z o.o. Pełny etat

    At Grafton Recruitment Sp. z o.o., we are seeking a highly skilled Operations Management Professional with expertise in French and strong analytical skills.Job OverviewThe ideal candidate will manage the entire order lifecycle from inquiry to fulfillment, ensuring timely and accurate delivery while maintaining exceptional customer relationships.Manage orders...


  • Warszawa, Mazovia, Polska HAYS POLAND Sp. z o.o. Pełny etat

    Job DescriptionWe are seeking an HR Coordinator to support our HR operations, including benefits administration and data management in various HR systems.


  • Warszawa, Mazovia, Polska myGwork Pełny etat

    You are supported, you are celebrated, you can thrive. Our company offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. In this role, you will have the opportunity to work closely with Global Business Services (GBS), controllership and Business Process Outsourcing (BPO) organization to...

  • Vendor Portfolio Manager

    10 godzin temu


    Warszawa, Mazovia, Polska AVENGA Pełny etat

    Company Overview:AVENGA is a dynamic organisation dedicated to delivering high-quality projects on time and within scope. Our team of professionals works collaboratively to ensure the success of our clients.Job Description:Vendor Manager/Project Coordinator plays a crucial role in supporting workstreams or small projects, ensuring timely delivery, adherence...


  • Warszawa, Mazovia, Polska ManpowerGroup Sp. z o.o. Pełny etat

    Co oferujemy?Kadra profesjonalna i młoda, która chce ci pomóc w tworzeniu twojej kariery. To firma, która wyróżnia się swym podejściem do pracy z klientami i szukaniu najlepszych rozwiązań dla potrzeb firm. Naszym celem jest utworzenie idealnego miejsca pracy dla każdego. Chcemy stworzyć przestrzeń, w której ludzie będą mogli się rozwijać i...

  • Service Delivery Expert

    10 godzin temu


    Warszawa, Mazovia, Polska HAYS POLAND Sp. z o.o. Pełny etat

    Job Description:We are looking for a detail-oriented and organized professional to handle customer inquiries, resolve issues related to order fulfillment and collections, and provide excellent service to our clients.The ideal candidate will have experience working in a corporate environment, preferably in the area of customer service and order management.Key...

  • Logistics Coordinator

    9 godzin temu


    Warszawa, Mazovia, Polska Winthrop Technologies Pełny etat

    Winthrop Technologies is a dedicated data centre delivery partner providing turnkey solutions to our clients across Europe. With a headquarters in Dublin and a reputation for delivering high-quality projects, we are seeking a skilled Logistics Manager to join our team.The ideal candidate will possess a strong understanding of logistics and supply chain...


  • Warszawa, Mazovia, Polska HAYS POLAND Sp. z o.o. Pełny etat

    Job DescriptionWe are seeking a highly skilled Customer Service Team Lead to join our team at Hays Poland. In this role, you will be responsible for providing exceptional customer service and ensuring timely order fulfillment.Key Responsibilities:Cooperate with key clients to ensure the best possible service and quick resolution of issues related to order...


  • Warszawa, Mazovia, Polska Randstad Pełny etat

    Company OverviewRandstad is an international company in the pharmaceutical industry, partnering with clients who share our passion for innovation and excellence. As a project coordinator, you will join a dynamic team that supports the transformation, program, project, and workstream teams to deliver successful projects and programs.Job ResponsibilitiesYour...


  • Warszawa, Mazovia, Polska ManpowerGroup Sp. z o.o. Pełny etat

    Company OverviewManpowerGroup Sp. z o.o. is a global company with over 70 years of experience, operating in 82 countries. In Poland, we have been present since 2001 and currently have almost 35 branches across the country. Our goal is to provide candidates with new opportunities, assist them in finding work that matches their qualifications and experience,...


  • Warszawa, Mazovia, Polska HAYS POLAND Sp. z o.o. Pełny etat

    Job DescriptionWe are seeking a skilled Technical Support Professional to join our Technology Solutions team. As the primary contact for users requiring assistance with our SaaS-based Order Management System (OMS), you will ensure seamless operations and minimal disruptions.Key Responsibilities:Address incoming requests via the ticketing system, ensuring...


  • Warszawa, Mazovia, Polska AVENGA Pełny etat

    Company OverviewA leading fintech company, AVENGA, is developing a new Nordic solution for Order Management applications. Our team requires a Senior Developer with in-depth knowledge of trading systems and financial markets to lead the development process.