Administrative Coordinator
20 godzin temu
The Administrative Assistant role is a key part of the UK Risk and Compliance (UKR&C) function, reporting directly to the Global Law and Compliance team. As a member of the Aon team, you will play a vital role in supporting the embedding of a robust risk and compliance culture across the UK business and functions.
Key Responsibilities- Provide high-quality support to the Executive Assistant for the EMEA CRO/CCO and EMEA General Counsel, covering diary management and other activities as required.
- Manage the diary of the Deputy Chief Compliance and Deputy Chief Risk Officers, including travel bookings, expenses, and training arrangements.
- Liaise with the Financial Conduct Authority (FCA), acting as the central point of contact for regular and ad-hoc meetings, coordinating preparation and supporting the development of meeting materials.
- Attend FCA meetings, take minutes, and chase actions.
- Manage the dedicated FCA mailbox, tracking outstanding actions and ensuring timely responses.
- Support quarterly team meetings and other events, including offsite meetings.
- Undertake Global Spend Management processes on behalf of the team, raising purchase orders and processing invoices from third-party service providers.
- Work with People Managers across the UK Risk & Compliance Team to ensure a smooth onboarding experience for new colleagues, including arranging IT hardware/software, introductory meetings, and conducting new colleague training.
- Support the offboarding process for leavers from the R&C team, collecting equipment, passes, and closing access to R&C systems and folders as required.
- Complete a half-yearly audit of the Shared Drive to review access controls and ensure the right people have access rights.
- English language proficiency - B2+/C1 minimum (written and spoken).
- Experience of handling confidential information with discretion and a strong ethical approach to work.
- Strong attention to detail and ability to work independently.
- Excellent organisational and time management skills, with the ability to prioritise workload effectively.
- Computer literacy, with advanced skills in Excel, Word, PowerPoint, and other software applications.
- Experience in general administration and international environments would be an asset.
Aon is a global professional services firm that helps clients make better decisions to protect and enrich the lives of people around the world. We are united through trust as one inclusive, diverse team that is passionate about helping our colleagues and clients succeed. In addition to our comprehensive benefits package, we encourage a diverse workforce and offer a range of working style solutions to support your wellbeing and work/life balance.
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