Administrative Support Specialist
3 tygodni temu
We are seeking a proactive Junior Office Assistant to manage and streamline our reception and administrative processes.
This role is essential in maintaining a welcoming and efficient workspace, supporting both daily operations and a positive experience for employees and visitors.
This is an office-based position, requiring your presence at our office from Monday to Friday, from 8:00 AM to 4:00 PM.
- Scanning and registering in the system workflow all incoming purchase invoices and other documents.
- Scanning and archiving of all signed sales contracts and agreements.
- Supporting businesses in raising purchase orders.
- Taking full ownership of every visitor interaction to our reception area, be they internal employees or external guests – all those who enter our offices are our customers.
- Managing the collection/receiving and distribution of all incoming mail.
- Manage calls to the office and forward to the relevant team/individual.
- Ensuring the reception space and associated areas off of reception (meeting rooms, lounges) are in the highest order of service and are 'show ready' at all times.
- Responsible for access control, allocating and removing permissions in consultation with HR and the program administrator.
- Ordering and accounting for office supplies.
- Offer key administrative support to the Workspace Experience Office Lead.
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