EMEA PMO Office Coordinator

4 tygodni temu

Warsaw, Polska Boston Scientific Pełny etat

Additional Locations:  N/A

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

EMEA PMO Office Coordinator 

 

Job Summary 

This role ensures that project management practices are effectively applied and projects are executed efficiently. This role supports project managers and teams through meticulous planning, robust documentation, resource management, and clear communication, ultimately contributing to the successful delivery of projects within the organization. 

 

Duties 

Project Coordination and Support: 

  • Assist project managers in planning, executing, and closing projects with best-in-class templates. 
  • Support Coordinate project schedules, resources, and information. 
  • Organize and facilitate project meetings, including preparing agendas and minutes. 
  • Documentation and Reporting: 
  • Maintain project documentation, including plans, schedules, reports, and meeting notes. 
  • Prepare and distribute regular project status reports and updates. 
  • Ensure all project documentation is properly stored and accessible. 
  • Share points are maintained,  
  • KPIs are tracked and reported on 
  • Has a different PP licence can  that help support the creation of slides and templates  

Resource Management: 

  • Track project resource allocation and availability with the capacity planner tools. 
  • Assist in the coordination of resource assignments and resolve conflicts. 
  • Maintain a resource calendar and utilization metrics. 
  • Process and Quality Management: 
  • Implement and ensure adherence to project management methodologies and standards. 
  • Supports and tracks the PMO clinic and helps with the education logistics.  
  • Support the development and continuous improvement of project management processes. 

 Risk and Issue Management: 

  • Ensures the PMO team are following a consistent process off Identify, log, and track project risks and issues. 
  • Assist in developing mitigation and contingency plans. 
  • Monitor and report on the status of risks and issues. 
  • Communication and Stakeholder Management: 
  • Facilitate effective communication among project stakeholders. 
  • Ensure stakeholders are kept informed about project progress, changes, and risks. 
  • Manage the project’s communication plan and ensure timely dissemination of information. 

Tool and System Administration: 

  • Manage and administer project management tools and systems. 
  • Provide training and support to project team members on PMO tools and processes. 
  • Ensure data integrity and consistency across project management systems. 

Financial Management: 

  • Assist in tracking project budgets, expenses, and financial forecasts. 
  • Prepare financial reports and variance analyses. 
  • Support cost management activities and financial reconciliation. 

Key Deliverables 

Project Plans: 

  • templates to ensure comprehensive project plans outlining scope, objectives, deliverables, timelines, and resource requirements. 

Status Reports: 

  • Regular status reports detailing project progress, key milestones, risks, issues, and budget status. 
  • Meeting Agendas and Minutes: 
  • Agendas for project meetings and detailed minutes capturing discussions, decisions, and action items. 

Risk and Issue Logs: 

  • Updated logs of project risks and issues, including status, impact assessments, and mitigation strategies. 

Resource Reports: 

  • Reports on resource allocation, availability, and utilization. 

Financial Reports: 

  • Budget tracking reports, expenditure summaries, and financial forecasts. 

Process Documentation: 

  • Documentation of project management processes, methodologies, and best practices. 
  • Continuous feedback projects and surveys,  
  • Keeps track off feedback and reports on trends, manages the CI projects rollout.  

Requirements:

  • Familiar with Budget Management
  • Analytical skills
  • Strong in Excel and PowerPoint
  • Strong influencer / Follow up and chasing team to use tools
  • Create new tools on project management / project governance
  • Familiar with what Project management is
  • Fluent in English

We offer:

 

  • Hybrid working mode 
  • Working in the international, innovative environment and highly innovative products
  • Diverse culture with a focus on personal development and continuous improvement
  • Well-designed & effective trainings plans
  • Career opportunities like mentoring, coaching and stretch assignments, with strong international exposure
  • Private health care in Lux Med (VIP package)
  • Multisport card/Sport and Culture Card
  • Lunch card
  • Life insurance
  • Languages courses
  • Employee Assistance Program
  • Employee Stock Purchase Plan - ESPP
  • Internal events & charity actions

 

 

 

Requisition ID: 587277

 

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

 

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you

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