Senior Administrative Assistant

4 tygodni temu

Warszawa, Mazovia, Polska TN Poland Pełny etat
Senior Administrative Assistant (Administrative Support Assistant III)

Capital One is seeking an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.

About the Role

You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work.

Responsibilities
  1. Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
  2. Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
  3. Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
  4. Partner with the chief of staff team to drive activities for teams and the organization.
  5. Prepare professional business communication documents including memos, letters, and emails.
  6. Build and maintain good business relationships with executives and administrative staff across the organizations.
  7. Participate in general administrative duties, distribute mail, ad-hoc projects, committees, and group events.
  8. Promote a fun and team-oriented work environment.
Requirements
  • High school diploma or equivalent.
  • Ability to communicate effectively with people across multiple levels.
  • At least 1 year of experience in project, program, or process management.
  • At least 2 years of Administrative experience.
  • At least 2 years of experience in Microsoft Office Suite or Google Suite.
Preferred Qualifications
  • Associates Degree.
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
  • At least 3+ years of calendar management supporting multiple executives.
  • At least 1+ year of meeting and event planning experience.
  • Experience setting up video conference technology for meeting users.
  • Excellent written and verbal communications.
  • Excellent organizational skills.

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