Senior Administrative Assistant
3 tygodni temu
Capital One is seeking an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.
About the RoleYou will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work.
Responsibilities- Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
- Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
- Partner with the chief of staff team to drive activities for teams and the organization.
- Prepare professional business communication documents including memos, letters, and emails.
- Build and maintain good business relationships with executives and administrative staff across the organizations.
- Participate in general administrative duties, distribute mail, ad-hoc projects, committees, and group events.
- Promote a fun and team-oriented work environment.
- High school diploma or equivalent.
- Ability to communicate effectively with people across multiple levels.
- At least 1 year of experience in project, program, or process management.
- At least 2 years of Administrative experience.
- At least 2 years of experience in Microsoft Office Suite or Google Suite.
- Associates Degree.
- At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
- At least 3+ years of calendar management supporting multiple executives.
- At least 1+ year of meeting and event planning experience.
- Experience setting up video conference technology for meeting users.
- Excellent written and verbal communications.
- Excellent organizational skills.
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