Office Operations Manager

3 dni temu

Warszawa, Mazovia, Polska ACE Europe Pełny etat

Our company is seeking a highly skilled Office Manager to oversee the daily operations of our office in Warsaw, Poland. As an Office Manager, you will be responsible for managing HR processes, payroll, bookkeeping, and the organizational calendar while supporting our teams with administrative tasks.

About us:

ACE Europe is a rapidly growing company in the financial industry, offering exceptional payment services to SME corporate clients. Our team consists of internationally talented specialists who strive to achieve great results.

Your role:

This dynamic role includes managing HR processes, payroll, bookkeeping, and the organizational calendar while overseeing administrative tasks and supporting our teams. Key responsibilities include:

  1. Managing HR processes, including recruitment coordination, onboarding, and employee records management.
  2. Processing payroll, ensuring accuracy and compliance with Polish labor regulations.
  3. Managing employee benefits, time-off requests, and related documentation.
  4. Overseeing day-to-day administrative operations, including scheduling, correspondence, and record-keeping.
  5. Coordinating meetings, conferences, and events, ensuring all logistical details are handled seamlessly.

Financial Administration responsibilities include maintaining and reconciling financial records, assisting in preparing financial reports, and liaising with external accounting services as needed. You will also serve as the point of contact for customer, employee, and external partner inquiries, providing exceptional service and support.

Desirable Skills and Qualifications:

  • A bachelor's degree in business administration, finance, HR, or a related field is desirable but not mandatory.
  • Proven experience in administrative or office management roles; experience in the financial services industry is a plus.
  • Familiarity with Polish labor laws and payroll processes is strongly preferred.
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively.
  • Excellent communication skills, both written and verbal, with high attention to detail.
  • Fluency in English and Polish is required.
  • Proficiency in Microsoft Office products and relevant HR or bookkeeping applications.
  • Ability to work independently and collaboratively in a team-oriented environment.
  • Commitment to confidentiality and the discreet handling of sensitive information.

We offer a competitive package, including funded educational development, a hybrid working model, and a generous leave policy.

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