Workplace Operations Coordinator

4 tygodni temu

Warszawa, Mazovia, Polska Teladoc Health Pełny etat

At Teladoc Health, we're transforming the healthcare experience and empowering people everywhere to live healthier lives. As a Workplace Coordinator, you'll play a vital role in supporting our team's success.

Job Summary

The Workplace Coordinator will be responsible for processing all incoming and outgoing mail, handling distribution of mail, and establishing/maintaining a mail sign out system for copy/supply room. This role will also assist the HR team with employee events, ordering of office supplies, answering phones, and other administrative responsibilities.

Key Responsibilities

  • Process all incoming and outgoing mail in a timely and efficient manner.
  • Handle distribution of mail, including DHL and Post Office shipping and receiving.
  • Establish and maintain a mail sign out system for copy/supply room.
  • Answer phones in a professional manner and relay messages to all appropriate departments/individuals.
  • Ensure organization of office operations and procedures.
  • Schedule meetings, conference rooms, meeting space, IT and AV equipment, and meals.
  • Help receive catering deliveries, set up/break down as required.
  • Serve as the point person for all mail, including supplies and equipment.
  • Observe and report safety or security concerns.
  • Monitor all building entry and identification within compliance with established guidelines.
  • Act as a backup for all on-site Workplace needs.
  • Support local site leaders with office-based events or projects as needed.

Requirements

  • Superior customer service skills and orientation.
  • Ability to maintain consistent professionalism under stressful situations.
  • Ability to plan and manage work under time constraints.
  • Ability to multitask and work with minimal supervision.
  • Excellent critical thinking skills and ability to direct responses during emergency situations.
  • Excellent verbal and written communication skills and proven ability to provide direction to staff.
  • Ability to effectively communicate in Polish and English.
  • Proficient in MS Office and possess strong written, verbal, and people skills.
  • Strong organizational skills and collaborative style needed.
  • Knowledge of real estate, telecommunications, furniture, accounting, and building systems.

Why Work with Us

We're a global, whole-person care company dedicated to transforming the healthcare experience. Our team is passionate about empowering people everywhere to live healthier lives. If you're looking for a challenging and rewarding role, we encourage you to apply.

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