High-Level Administrative Support Specialist

2 tygodni temu


Warszawa, Mazovia, Polska EXANTE Pełny etat

About EXANTE

We are a global company that provides innovative trading solutions and financial infrastructure to create value through technology.

Our platform enables direct market access to 1 million financial instruments from a single account, including stocks, ETFs, bonds, futures, and options.

We have over 600 employees across 70 locations, representing 60 nationalities, all sharing the same guiding principles:

  • We believe freedom is an inherent right
  • We are catalysts for change
  • We prioritize privacy and confidentiality
  • We deliver exceptional customer experiences

As a financial company, we invest in our people's growth and development.

Join us in shaping the future of wealth management: https://exantecareers.com

About the Role

We are seeking an experienced Executive Assistant to support our CEO based in Malta.

The ideal candidate will be a highly organized and proactive coordinator with a can-do attitude, able to work in a fast-paced environment, maintain accountability, and possess business acumen.

Key responsibilities include:

  • Managing the CEO's calendar and schedule
  • Serving as the primary point of contact for internal and external stakeholders
  • Coordinating travel arrangements and related activities
  • Handling visa applications and other paperwork
  • Working closely with the PA dedicated to the CEO's family
  • Managing expenses and maintaining financial records
  • Supporting special projects and initiatives
  • Maintaining confidentiality and professionalism

Requirements:

  • Fluent English and Russian language skills
  • Minimum 3 years of relevant experience
  • Excellent multitasking and problem-solving abilities
  • Strong written and verbal communication skills
  • Proficiency in expense reporting and data analysis
  • Attention to detail and strong organizational skills
  • Experience with time and project management

Benefits:

  • Competitive salary with performance-based bonuses
  • Corporate benefits package (choose from a range of options)
  • Inspirational company culture and informal work environment
  • Ongoing education and training opportunities
  • Chance to network and connect at corporate events
  • Global career advancement opportunities

Estimated salary: €50,000 - €70,000 per year (dependent on experience and qualifications)



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