Office Coordinator
2 tygodni temu
Job Summary
We are seeking an experienced and organized Office Administrator to join our team at PSI in Warsaw.
As an Office Administrator, you will be responsible for providing administrative support to our office, ensuring seamless day-to-day operations, and maintaining a positive work environment.
Key Responsibilities:
- Liaise with vendors, landlord, company support services, and departments on various matters pertaining to office management and setup.
- Receive and route incoming calls, greet visitors, handle inquiries, and couriers.
- Manage office supplies, equipment, and facilities services.
- Support organizing business trips, meetings, and events.
- Log and sort mail, coordinate shipments.
- Administrative help with car fleet, mobile devices, and attendance logs.
- Assist with Health Checks & Safety Checks of the premises.
- Manage employee benefits.
- Keep register and archive invoices, and administrative agreements.
- Coordinate process of obtaining approvals.
- Maintain files regarding office organization.
- Assist with inventory.
- Assist in the settlement of employee expenses and in the preparation of other simple financial reports.
- Prepare backups for project documents.
Requirements:
- Work experience as an Office Administrator, Executive/Management Assistant, or similar administrative role.
- University degree.
- Well-developed communication skills.
- Strong organizational skills and the ability to multitask.
- Problem-solving skills, ability to take initiative, and act proactively.
- Discreet, trustworthy, and able to manage confidential information.
- Proficiency in MS Office (Word, Excel & PowerPoint).
- Full working proficiency in Polish and English.
What We Offer:
- Stability and long-term cooperation.
- Permanent contract, full-time job from Monday to Friday.
- Competitive salary and benefits package.
- Excellent working conditions in spacious, modern office in a great location.
- Opportunities for personal and professional growth.
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