Office Coordinator

4 tygodni temu

Warszawa, Mazovia, Polska PSI Pełny etat

Job Title: Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team at PSI in Warsaw. As an Office Administrator, you will be responsible for providing administrative support to our office, ensuring seamless day-to-day operations, and maintaining a professional and welcoming environment.

Key Responsibilities:

  • Liaise with vendors, landlord, company support services, and departments on various matters pertaining to office management and setup.
  • Receive and route incoming calls, greet visitors, handle incoming inquiries, and couriers.
  • Manage office supplies, equipment, and facilities services.
  • Support organizing business trips, meetings, and events.
  • Log and sort mail, coordinate shipments.
  • Administrative help with car fleet, mobile devices, and attendance logs.
  • Assist with Health Checks & Safety Checks of the premises.
  • Manage employee benefits.
  • Keep register and archive invoices, and administrative agreements.
  • Coordinate process of obtaining approvals.
  • Maintain files regarding office organization.
  • Assist with inventory.
  • Assist in the settlement of employee expenses and in the preparation of other simple financial reports.

Requirements:

  • Work experience as an Office Administrator, Executive/Management Assistant, or similar administrative role.
  • University degree.
  • Well-developed communication skills.
  • Strong organizational skills and ability to multi-task.
  • Problem-solving skills, ability to take initiative, and act proactively.
  • Discreet, trustworthy, and able to manage confidential information.
  • Proficiency in MS Office (Word, Excel & PowerPoint).
  • Full working proficiency in Polish and English.

What We Offer:

  • Stability and long-term cooperation.
  • Permanent contract, full-time job from Monday to Friday.
  • Competitive salary and benefits package.
  • Excellent working conditions in spacious, modern office in a great location.
  • Opportunities for personal and professional growth.

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