Office Coordinator
4 tygodni temu
About the Role
We are seeking a highly organized and detail-oriented Office Coordinator to join our P&O Department at our Warsaw Hub. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office environment, supporting various administrative functions, and enhancing the overall employee experience.
Key Responsibilities
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Work closely with the main reception and Polish Affiliate to ensure a good image of the Warsaw Hub office and welcome visitors.
- Manage office supplies inventory and place orders as necessary.
- Oversee general office maintenance and ensure a clean and organized workspace.
- Serve as the main point of contact for office-related inquiries and requests.
- Organize and schedule meetings and appointments.
- Support with organizing company events, team gatherings, and other initiatives.
- Coordinate office-lunch organizations for special events and internal meetings held by Warsaw Hub colleagues.
- Support P&O with onboarding new employees and ensuring all HR documentation is in place.
- Track local relocation/mobility agency operations, ensuring information exchange and vendor management.
- Manage and update company databases and documentation systems.
- Address employees' and visitors' queries regarding office management issues.
- Assist in the preparation of regular reports and presentations.
Requirements
- Proven experience as an Office Coordinator, Office Administrator, or similar role.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Proficiency in MS Office (MS Excel and MS Outlook, in particular).
- Attention to detail and problem-solving skills.
- Ability to multitask and prioritize tasks effectively.
- Interest to develop in the HR area.
- Fluent spoken and written English.
About the Department
You will be part of the P&O Department at our Warsaw Hub, a vibrant and collaborative workspace where innovation and teamwork are at the forefront. Our team is dedicated to ensuring a smooth and efficient office environment, supporting various administrative functions, and enhancing the overall employee experience.
About Novo Nordisk
Novo Nordisk is a leading global healthcare company with a legacy of driving change to defeat serious chronic diseases. Building on our strong legacy within diabetes, we are growing massively and expanding our commitment, reaching millions around the world and impacting more than 40 million patient lives daily. Our success relies on the joint potential and collaboration of our more than 63,000 employees around the world.
-
Office Coordinator
4 tygodni temu
Warszawa, Mazovia, Polska Evolution Pełny etatJob Title: Office CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Evolution. As an Office Coordinator, you will be responsible for providing administrative support to ensure the smooth operation of our office.Key Responsibilities:Provide office support services to ensure efficiency and...
-
Executive Office Coordinator
5 dni temu
Warszawa, Mazovia, Polska DSV Pełny etatJob Title: Executive Office CoordinatorWe are seeking a highly organized and detail-oriented Executive Office Coordinator to join our team at DSV.
-
Office Coordinator
4 tygodni temu
Warszawa, Mazovia, Polska Novo Nordisk Pełny etatJob Title: Office CoordinatorAs an Office Coordinator at Novo Nordisk, you will play a vital role in ensuring the smooth operation of our Warsaw Hub office.Key Responsibilities:Coordinate office activities and operations to maintain efficiency and compliance with company policies.Work closely with the main reception and Polish Affiliate to ensure a seamless...
-
Front Office Coordinator
3 tygodni temu
Warszawa, Mazovia, Polska Point72 Pełny etatKey ResponsibilitiesWe are seeking a highly organized and detail-oriented Front Office Coordinator to join our team. As a Front Office Coordinator, you will be responsible for providing exceptional customer service to our guests, clients, and vendors. This includes welcoming and directing visitors, managing incoming and outgoing mail, and distributing...
-
Office Coordinator
4 tygodni temu
Warszawa, Mazovia, Polska Evolution Pełny etatJob DescriptionAs an Office Coordinator at Evolution, you will play a vital role in ensuring the smooth operation of our modern office in the city center. Your primary responsibility will be to provide exceptional support services to our team, ensuring efficiency and effectiveness in all aspects of office management.Key ResponsibilitiesOffice Support:...
-
Office Coordinator
4 tygodni temu
Warszawa, Mazovia, Polska Evolution Pełny etatJob DescriptionAs an Office Coordinator at Evolution, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibility will be to provide exceptional support services to our team, ensuring efficiency and effectiveness in all aspects of our work.Key ResponsibilitiesProvide administrative support to the team, including...
-
Office Operations Coordinator
2 tygodni temu
Warszawa, Mazovia, Polska Novo Nordisk Pełny etatThe PositionAs an Office Coordinator at Novo Nordisk, you will be responsible for ensuring the smooth day-to-day operations of our Warsaw Hub office. This includes coordinating office activities and managing office supplies inventory to maintain efficiency and compliance with company policies.Key Responsibilities:Coordinate WarsawHub office activities and...
-
Office Coordinator
3 tygodni temu
Warszawa, Mazovia, Polska capital Pełny etatJob Summary: We are seeking a highly organized and detail-oriented Office Coordinator to join our team. As a key member of our administrative staff, you will be responsible for managing day-to-day office operations, ensuring smooth functioning, and providing support to staff with daily administrative tasks.Key Responsibilities:Manage office supplies and...
-
Front Office Coordinator
4 tygodni temu
Warszawa, Mazovia, Polska Point72 Pełny etatJob SummaryWe are seeking a highly skilled and organized Front Office Coordinator to join our team at Point72 Asset Management. As a key member of our Warsaw office, you will be responsible for providing exceptional administrative support to our teams, ensuring a smooth and efficient office environment.Key ResponsibilitiesManage incoming and outgoing mail,...
-
EMEA PMO Office Coordinator
4 tygodni temu
Warszawa, Mazovia, Polska Boston Scientific Pełny etatJob SummaryWe are seeking a highly skilled and experienced Project Management Office (PMO) Coordinator to join our EMEA team. As a PMO Coordinator, you will play a critical role in the development, prioritization, resourcing, and management of the site project portfolio.Key Responsibilities:Manage key initiating, planning, executing, controlling, and closing...
-
Mail Services Coordinator
3 tygodni temu
Warszawa, Mazovia, Polska JLL Pełny etatMail Services Coordinator Role OverviewThe Mail Services Coordinator will be responsible for managing the mail and courier services within the building, ensuring efficient and effective operations.Your Key Responsibilities:Manage incoming and outgoing mail and courier services, coordinating with the team to ensure seamless operations.Receive, direct, and...
-
EMEA Project Management Office Coordinator
4 tygodni temu
Warszawa, Mazovia, Polska Boston Scientific Pełny etatJob Title: EMEA PMO Office CoordinatorJob Summary:We are seeking a highly skilled EMEA PMO Office Coordinator to join our team. The successful candidate will be responsible for the development, prioritization, resourcing, and management of the site project portfolio.Key Responsibilities:Project/Program Management: Manage key initiating, planning, executing,...
-
Office Administrator
3 tygodni temu
Warszawa, Mazovia, Polska Evolution Pełny etatJob SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Evolution. As an Office Coordinator, you will be responsible for providing administrative support to ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including managing correspondence, coordinating...
-
Office Coordinator
4 tygodni temu
Warszawa, Mazovia, Polska PSI Pełny etatJob Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at PSI in Warsaw. As an Office Administrator, you will be responsible for providing administrative support to our office, ensuring seamless day-to-day operations, and maintaining a professional and welcoming environment.Key...
-
Office Coordinator
4 tygodni temu
Warszawa, Mazovia, Polska PSI Pełny etatJob Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at PSI in Warsaw. As an Office Administrator, you will be responsible for providing administrative support to our office, ensuring seamless day-to-day operations, and maintaining a professional and welcoming environment.Key...
-
Office Coordinator
3 tygodni temu
Warszawa, Mazovia, Polska PSI Pełny etatJob Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at PSI in Warsaw. As an Office Administrator, you will be responsible for providing administrative support to our office, ensuring seamless day-to-day operations, and maintaining a professional and welcoming environment.Key...
-
Office Coordinator
4 tygodni temu
Warszawa, Mazovia, Polska PSI Pełny etatJob Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at PSI in Warsaw. As an Office Administrator, you will play a vital role in supporting our office operations and ensuring the smooth day-to-day functioning of our business.Key Responsibilities:Liaise with vendors, landlord, and company...
-
Office Coordinator
2 tygodni temu
Warszawa, Mazovia, Polska PSI Pełny etatJob SummaryWe are seeking an experienced and organized Office Administrator to join our team at PSI in Warsaw.As an Office Administrator, you will be responsible for providing administrative support to our office, ensuring seamless day-to-day operations, and maintaining a positive work environment.Key Responsibilities:Liaise with vendors, landlord, company...
-
Office Coordinator
4 tygodni temu
Warszawa, Mazovia, Polska Edgewell Personal Care Brands, LLC Pełny etatAbout UsEdgewell Personal Care Brands, LLC is a global consumer goods business with a portfolio of over 25 brands, including Wilkinson Sword, Hawaiian Tropic, and Bulldog Skincare. We're a team of over 6,000 visionaries, doers, and makers who are passionate about making useful things joyful.Job SummaryWe're seeking an Office Assistant to join our team in...
-
Recruitment Coordinator
4 tygodni temu
Warszawa, Mazovia, Polska Testronic Labs Pełny etatRecruitment CoordinatorWe are seeking a highly organized and detail-oriented Recruitment Coordinator to join our team at Testronic Labs.ResponsibilitiesAssist in screening resumes and scheduling calls and interviews.Support with enrollment, sending tests and assessments.Provide administrative support on projects.Participate in recruitment...