Executive Support Specialist

1 dzień temu

Warszawa, Mazovia, Polska indaHash Pełny etat
Job Description

As a key member of the indaHash team, the Personal Assistant to the CEO will provide exceptional support to the executive team, ensuring seamless execution of business strategies and projects. This role demands a high level of discretion, organizational skills, and the ability to work well under pressure.

Key Responsibilities:
  • Calendar Management: Manage and organize the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
  • Administrative Support: Provide administrative support including managing emails, calls, and correspondence, ensuring efficient and effective communication.
  • Meeting Coordination: Prepare meeting agendas, take minutes during meetings, and follow up on action items.
  • Reporting and Analysis: Assist in preparing reports, presentations, and data analysis for internal and external stakeholders.
  • Department Coordination: Coordinate with other departments to ensure smooth execution of business strategies and projects.
  • Confidentiality: Manage confidential documents and information with discretion.
  • Client Liaison: Serve as the first point of contact for the CEO, liaising with clients, partners, and employees.
  • Event Planning: Assist in event planning, including corporate functions and industry events.
  • Personal Support: Support the CEO with personal tasks as needed to ensure they can focus on strategic business activities.
Qualifications:
  • Education: Bachelor's degree in Business Administration, Communications, or related field.
  • Experience: Proven experience as a Personal Assistant, Executive Assistant, or similar role in a corporate setting, preferably in marketing or a related industry.
  • Skills: Exceptional organizational and time-management skills, excellent verbal and written communication skills, proficiency in Microsoft Office Suite, and familiarity with project management tools.
  • Attributes: Ability to handle confidential information with integrity and discretion, strong problem-solving skills, adaptability, and flexibility to handle changing priorities and tasks.
What We Offer:
  • Dynamic Work Environment: A dynamic and challenging work environment in a leading influencer marketing agency.
  • Personal and Professional Growth: Opportunities for personal and professional growth.
  • Competitive Package: Competitive salary and benefits package.
  • Collaborative Culture: A supportive and collaborative team culture.

Working days: Monday-Friday

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