Administrative Support Specialist

4 dni temu

Warszawa, Mazovia, Polska PSI Pełny etat

Job Title: Administrative Support Specialist

We are seeking a highly skilled and organized Administrative Support Specialist to join our team at PSI in Warsaw. This full-time position offers the opportunity to work in a dynamic environment, supporting the smooth operation of our office.

About the Role:

  • Liaise with vendors, landlords, company support services, and departments on various matters related to office management and setup.
  • Receive and route incoming calls, greet visitors, handle incoming inquiries, and couriers.
  • Manage office supplies, equipment, and facilities services.
  • Support organizing business trips, meetings, and events.
  • Log and sort mail, coordinate shipments.
  • Provide administrative assistance with car fleet, mobile devices, and attendance logs.
  • Assist with Health Checks & Safety Checks of the premises.
  • Manage employee benefits.
  • Keep register and archive invoices, and administrative agreements.
  • Coordinate process of obtaining approvals.
  • Maintain files regarding office organization.
  • Assist with inventory.
  • Assist in the settlement of employee expenses and in the preparation of other simple financial reports.
  • Prepare backups for project documents.

About You:

  • You have work experience as an Office Administrator, Executive/Management Assistant, or similar administrative role.
  • You hold a university degree.
  • You possess well-developed communication skills.
  • You have strong organizational skills and the ability to multi-task.
  • You have problem-solving skills, the ability to take initiative, and act proactively.
  • You are discreet, trustworthy, and able to manage confidential information.
  • You have proficiency in MS Office (Word, Excel & PowerPoint).
  • You have full working proficiency in Polish and English.

What We Offer:

  • A stable and long-term cooperation.
  • A permanent contract, full-time job from Monday to Friday.
  • A competitive salary package estimated around 35,000 - 45,000 PLN per month, depending on qualifications and experience.
  • Excellent working conditions in spacious, modern offices in a great location.
  • Opportunities for personal and professional growth.

Estimated Salary: 35,000 - 45,000 PLN per month

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