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Senior Administrative Coordinator

1 tydzień temu

Warszawa, Mazovia, Polska Llinformatics Pełny etat

About Us:

Llinformatics is a forward-thinking IT consulting firm trusted by clients across Europe and North America. Our team of experts specializes in delivering complex projects on time with exceptional quality, meeting the highest compliance standards.

We value initiative and open communication, creating an environment where everyone feels appreciated and comfortable. Our work culture fuels our success.

The role involves organizing and managing schedules, providing daily schedule overviews, and communicating important information to the CEO & CTO. You will also manage email inboxes, LinkedIn communication, take notes, and process them for the company CRM system.

Additionally, you will organize travel and accommodation, create itineraries, process expenses, coordinate internal and external meetings, prepare agendas, take minutes, document key decisions, and follow up on actions.

You will act as a point of contact between the CEO/CTO and internal teams/external stakeholders, assist in planning and executing additional projects, and perform other administrative tasks working with the back-office team, board, and vendors.

We're Looking For:

  • Experience as an Executive or Personal Assistant
  • Strong organizational and multitasking skills
  • Fluency in Polish and English (C1 or C2)
  • Proactive problem-solving and decision-making skills
  • Strong initiative and follow-through
  • Proficiency with office tools and software, willingness to experiment with new tools and AI prompts
  • Able to learn and maintain internal systems
  • An active driving license
  • Willingness to document and iterate working processes with C-level executives