Mail Services Coordinator
1 miesiąc temu
JLL is seeking a highly organized and detail-oriented Mail Services Coordinator to join our team. As a key member of our office services team, you will be responsible for managing the mailroom and ensuring the smooth operation of our mail and courier services.
Key Responsibilities- Manage incoming and outgoing mail and courier services, ensuring timely and efficient delivery.
- Coordinate mail handling across buildings and liaise with the team to ensure seamless communication.
- Receive, direct, and relay mail-related correspondence, including telephone, fax, and email communications.
- Liaise with courier partners to maintain excellent service delivery and resolve any issues that may arise.
- Suggest ways to improve mail processes and records, ensuring efficiency and effectiveness.
- Present data to the manager on mailroom activity and provide recommendations for improvement.
- Monitor and maintain mail consumables stock according to agreed par-stock levels.
- Provide reception coverage and assistance as required, and be familiar with basic receptionist role and responsibilities.
- Maintain frequent contact with key business partners and stay up-to-date with their departmental mail requirements.
- Prepare for and attend weekly catch-up meetings with the Office Services Coordinator and Facilities Manager, as well as bi-weekly team meetings.
- Be familiar with and adhere to Office Services internal procedures.
- Handle and update allocated daily trouble ticket requests, ensuring timely resolution.
- Assist in training the receptionist floats and support the wider JLL on-site team.
- Act as an ambassador for the Integrated Facilities Management program, ensuring a positive and professional image.
- Ensure accurate and detailed handover of tasks, if absent from the business.
- Experience in the hospitality industry or strong customer service experience.
- Excellent verbal and written communication skills.
- Proficient in the use of Microsoft Office tools.
- Problem-solving skills and ability to work independently.
- Good organizational skills and attention to detail.
- Strong customer focus and ability to work in a fast-paced environment.
- Fluency in English and local language.
JLL is a leading global provider of real estate and investment management services. We are committed to empowering our employees to shape a brighter way forward, and we are seeking a highly motivated and organized individual to join our team.
We offer a competitive salary and benefits package, as well as opportunities for career growth and development. If you are a team player with excellent communication skills and a passion for delivering exceptional customer service, we encourage you to apply.
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Mail Services Coordinator
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Warszawa, Mazovia, Polska JLL Pełny etatJLL is a leading global provider of real estate and investment management services.We are seeking a highly skilled Mail Services Coordinator to join our team in Warsaw, Poland.The successful candidate will be responsible for effectively and efficiently running the mail room by managing the overall mail and courier activity within the building.Your Key...
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Warszawa, Mazovia, Polska JLL Pełny etatJLL is a leading global provider of real estate and investment management services.We are seeking a highly organized and detail-oriented Mail Services Coordinator to join our team. The successful candidate will be responsible for effectively and efficiently running the mail room by managing the overall mail and courier activity within the building.Key...
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