Administrative Support Professional

7 godzin temu

Warszawa, Mazovia, Polska Dentons Pełny etat

About Dentons

Dentons is a global law firm that prides itself on being the lightbulb moments, bold ideas, and international deals. With over 20,000 people across 80+ countries, we're a truly polycentric firm moving with innovation and making decisions for a leading future.

We're looking for an Office Assistant to join our Administration team in Warsaw, providing daily office support. The ideal candidate will be organized, communicative, and have a good memory for names and faces. As part of creating a safe working environment, you'll control office entrance cards and provide employees and visitors with spare entrance cards.

The position requires working from the office four days a week. Your responsibilities will include general office duties such as responding to emails, taking care of visitors, handling incoming parcels and documents, tracking and managing office entrance cards, and providing comprehensive support to the Site Director and Administration Team.

You'll also cooperate with vendors for various operational activities within the office, ensuring efficient and effective service delivery. Additionally, you'll offer daily administrative support to teams in the Warsaw office, creating an effortless and collaborative environment for both local and global colleagues and visitors.

Responsibilities:

  • Perform general office duties such as responding to emails, taking care of visitors, handling incoming parcels and documents.
  • Track and handle office entrance cards, provide employees and visitors with spare entrance cards.
  • Provide comprehensive support to Site Director and Administration Team.
  • Cooperate with vendors for various operational activities within the office, ensuring efficient and effective service delivery.
  • Offer daily administrative support to teams in the Warsaw office, creating an effortless and collaborative environment for both local and global colleagues and visitors.
  • Ensure the smooth delivery of services, encompassing cleaning, catering, reception, post handling, couriers, emergency procedures, relocations, general maintenance, and others.
  • Prepare and distribute internal and external communications, including memos, reports, and presentations.
  • Support with the Firm's Intranet, posting articles, updating news, and maintaining the Administration webpage, ensuring that information is current and easily accessible.
  • Coordinate office supplies inventory and place orders, as necessary.
  • Support the preparation of meetings and events, including arranging logistics and materials.
  • Maintain a clean and organized office environment.
  • Assist with data entry and database management.
  • Perform other administrative tasks as assigned by management.
  • Cooperate and be back up for the receptionist.

Requirements:

  • Approximately two years of previous experience as an Office Assistant in a corporate organization.
  • PC working knowledge.
  • MS Office, Excel, and PowerPoint basic knowledge.
  • Very good command of English.
  • Personal Skills & Attributes.
  • Excellent communication skills, both verbal and written.
  • Able to interact positively at all levels within the firm.
  • Able to communicate with visitors in an elegant and welcoming manner.
  • Show initiative to help other teams.
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Detail-oriented with a high level of accuracy in work.
  • Able to work independently as well as part of a team.
  • Positive attitude and willingness to learn.

Benefits:

  • Reward and Recognition.
  • Remuneration and benefits package will reflect the successful candidates' experience and country where hired.
  • Equal Opportunities.
  • Dentons is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
  • Language Capabilities.
  • We are a truly global law firm and as such, always welcome hearing from those with foreign language capabilities.
  • Inclusion, Diversity & Equity.
  • Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We want a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
  • We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. We welcome you to learn more about inclusion, diversity, and equity at Dentons.

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